Letter and Memorandum Essay

ABC PEDIATRIC CLINIC

Memo

To:	All Healthcare Professionals
From:	Your Name
cc:	Mr. C. C., Human Resource Manager
Date:	01/11/2022
Re:	A Change in the Office Hours

Hello. This memo aims to inform you that there will be a few changes in the office hours. One of our doctors, Dr. Smith, has aired her desire to serve patients better and will thus change the hours she will offer her services. The decision has been reached after extensive consultation and review of current client data showing the time with the highest number of visits. The hospital’s normal routine is 9 am-4:30 pm every day from Monday to Friday. However, Dr. Smith has decided to offer her services from 11 am-7 am on Wednesdays and the 1^st and 3^rd Saturdays from 9 am-3 pm. The change has led to an increase in 30 minutes of work every 2^nd and 4^th week and 6hrs 30 min every 1^st and 3^rd week. Kindly note that the routine on other days will remain unaltered, and all professionals are expected to deliver care as usual. Kindly note the adjusted hours to help adjust your schedules and patient appointments to ensure organizational activities run smoothly. In addition, additional staff will be hired to fit in the additional hours and ensure care continuity. Kindly refer friends and family to fill in the position. Also, note that a current employee can apply for the position if she meets the qualifications required and their current work schedule is below 35 hours weekly. All duly filled applications should be dropped at the secretary of the human resources office by Friday, November 4^th, 2022. Successful applicants will be notified shortly after through the contact information they provide in their application. Kindly share the information widely. Thank you

 

Remember to submit your work following the file naming convention FirstInitial.LastName_M01.docx. For example, J.Smith_M01.docx. Remember that it is not necessary to manually type in the file extension; it will automatically append.

Start by reading and following these instructions:

1. Quickly skim the questions or assignment below and the assignment rubric to help you focus.

2. Read the required chapter(s) of the textbook and any additional recommended resources. Some answers may require you to do additional research on the Internet or in other reference sources. Choose your sources carefully.

3. Consider the discussion and the any insights you gained from it.

4. Create your Assignment submission and be sure to cite your sources, use APA style as required, check your spelling.

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Assignment:

1. Complete the 80 question quiz. (You will earn one point for each correct answer.)

2. This part of the assignment has three parts to it:

a. Write a 1000-word essay summarizing each of the items below, how they will be used in your chosen career, proposed improvements and better ways this information could be conveyed. Separate each section in your paper with a clear heading that allows your professor to know which bullet you are addressing in that section of your paper. Support your ideas with at least one (1) citation in your essay. Make sure to reference the citations using the APA writing style for the essay. The cover page and reference page do not count towards the minimum word amount. Review the rubric criteria for this assignment.

b. Write a letter using the information below. You may also include any other requested information related to your community.

i. You are an employee of ABC Pediatric Clinic, located at 123 Main Street, Anywhere, WI. 53105. Telephone number 262-154-1234. Fax Number 262-154-4321. It is the practice of the clinic to send letters to new potential patients welcoming them to your clinic and reminding of things they need to bring to their first visit. The patient, Ramona Lynn Smith the daughter of George and Linda Smith, has an appointment one month from today at 10:30 am. with Dr. Lydia Jorgensen. Ramona is a 3year old that is starting pre-school at Children\’s Community Center. The usual items that this patient needs to provide are: a certified copy of a birth certificate, a copy of immunization records, prior physicians name, and contact number, insurance information is applicable. There is an application form that needs to be completed by one of the parents and brought to the appointment. (Note: You do not need to create an application form. You need to make sure you reference it within the letter.)

c. Write a memo to the employees that you can post on the employee bulletin board. Any information not given above, please create.

i. You are an employee of ABC Pediatric Clinic, located at 123 Main Street, Anywhere, WI. 53105. Telephone number 262-154-1234. Fax Number 262-154-4321. Part of your job responsibility is to remind the staff when there is a change in the office hours. The current office hours are Monday – Friday from 9 am – 4:30 pm. Dr. Smith has decided she wants to serve her patients better and is going to change Wednesday hours to 11 am – 7 pm and add Saturday hours on the 1 and 3rd Saturday from 9 am – 3 pm. Additional staff will be hired to help staff the extra hours.

Assignment Expectations

Length: 1000-word essay; while the letter and memorandum should each be a page to page and a half (roughly 6-8 pages of content).
Structure: The letter and memorandum should follow the samples in the textbook. Include a title page and reference page in APA style. These do not count towards the minimal word amount for this assignment.
References: Include at least one (1) citation.
Format: Save your assignment as a Microsoft Word document (.doc or .docx). All three documents should be combined into one.
File name: Name your saved file according to your first initial, last name, and the assignment number (for example, “RHall Assignment 1letter.docx” or “RHall Assignment 1memo.docx”)